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Adding an event

“Switch View” - select “Company Admin” from drop down.
Select “Pro Bono” logo.
Select “Actions” and “+ Add Event”.

What is a Pro Bono event

A Pro Bono event is a large thematic event that gathers multiple opportunities, sometimes in different locations and with different offices. You will typically create an event for specific topic: mentoring, helping charities specialised in certain areas, etc.

How to create a Pro Bono Event

Once you have clicked on “Add an Event”, a pop-up window appears:

Name and Description

Enter the Name of your event, you can also enter a brief description for your employees

Time zone

Select the event timezone. This is the time zone that the event will be taking place in. You can select a different timezone on an opportunity level too.

Start time

Select the date/time that the event begins. This is also the starting time that registrations open
You can manage when your event will be visible by de-selecting “Make opportunity visibility start time the same as the event start time?” and add a separate date for it

End time

Select the date/time that the event finishes.
You can manage when your event will stop being visible by de-selecting “Make opportunity visibility end time the same as the event end time?” and add a separate date for it

Registration Deadline

Add a registrations deadlines. This limit will be applied to all the opportunities as a default registration deadline but you can still edit it in the opportunity.

Click Save. You have now created a new Pro Bono Event for which you can add Opportunities to.

How to Edit an existing Pro Bono Event

“Switch View” - select “Company Admin” from drop down.
Select “Pro Bono” logo. This will take you to the “Pro Bono Events” home page.
Find your event, either by using the search bar at the top or scrolling through the list.
Click on “Edit” button. You can now edit details of your pro bono event.

How to add a new Pro Bono opportunity

You have created a new Pro Bono event and now you would like to enter the different pro bono opportunities for your employees to select from.

“Switch View” - select “Company Admin” from drop down.
Select “Pro Bono” logo. This will take you to the “Pro Bono” home page.
Find your event, either by using the search bar at the top or scrolling through the list.
Select the “Opportunities” button.
Select “Actions” and “Add Opportunity”.

Enter the Charity Name from the drop down box or another charity

The charity available on the drop down are the ones you
You can type another charity if you cannot find your charity in the suggested option. Be aware that this might affect the report on the causes, as there will be no cause attached to it.
You want to add a charity to your platform? Email us at admin@catalyser.com

Enter the name of the Opportunity

Use a name that defines what you try to achieve with the opportunity. You can edit it later.

Enter the Contact Name

This person will be the main point of contact for your employees. You will be able to add the email address and the phone number of that person after you have saved the details

Dates and Times

What is a session?

Your sessions are the timeslots to which your employees will register. The opportunity is the common theme and charity of these multiple timeslots. You can add sessions with multiple frequencies, delete them, edit the time. You coordinate these times so that it is easier for your employees to know exactly how many hours they will allocate to these Pro Bono Events.

Add the first sessions of your opportunity. If you want to start off with one event for your opportunity, you can select “one-off”. You will be able to add more frequencies and dates after you have saved your details. You can add the name of your session too. This name will be duplicated across your sessions. For example, if you call your sessions “Mentoring”, the first three sessions generated will be called “Mentoring 1”, “Mentoring 2”, “Mentoring 3”.

How do I create an ongoing event?

You want to create a two weeks event where people can register every day? Select a “daily” frequency and the number of days that the event will be on. Then select the first day of the event, as well as it start and end time. The days generated will include Saturday’s and Sunday’s. If you only want to include weekdays, you can delete the weekends sessions after saving these details. You can also rearrange the times of the sessions later on.

Add the maximum number of volunteers

Add the maximum number of volunteers that are allowed to register to one session

Date, Start and End times

Add the first date of your sessions.
Add its start and end times. All the sessions generated will have the same times. You can edit it later.

Click Next to review. You will be able to add more detail once saved

Click Save again and you will now be able to view the opportunity in detail. Here you can manage/edit the opportunity.(see below).
Add additional opportunities to your event by repeating the above steps. This additional details can be the website linked to your Pro Bono opportunity, the address, etc.

Additional Opportunities details

On this page, you can add a range of details to your opportunity.

Editing the name and the description

Add more information about what your opportunity is about. This will help your employees understanding better what they sign up for. \

Availability

Not all your opportunities are located near all of your offices. Use this field to select and deselect the offices to which the opportunity will be visible.

External Registration Details

You can attach to the opportunity an ID to which your company can refer internally
External registration URL: when adding a URL, your employees will have an extra step of registration when they want to participate to the event. That step is a redirection to the website you have added.

Scheduling details

Timezone: the default timezone of your opportunity is the one of the Pro Bono event attached to it. You can still edit here if your event has multiple timezone
Registration deadline: the default registration deadline is the one attached to the Pro Bono event. If you add another registration deadline date, this will overwrite the Pro Bono event one.

Adding more sessions

You have added your first sessions when you created your opportunity. You can here add more session by clicking on “Add” or delete the sessions.
You can edit the existing sessions by clicking on it, edit and save.

Managing the visibility of your Pro Bono Opportunities

You have created a set of Pro Bono Opportunities that are available in different locations. You also want to highlight your top opportunities on the homepage of your employees.

“Switch View” - select “Company Admin” from drop down.
Select “Settings” on the navigation tab on the left
Click on “Offices”

Select the office’s homepage view you want to manage

Click on the name of the office or “Edit”
Scroll down to Home page first/second/third Pro Bono event

You want to keep the same homepage for all your employees across the offices?

If you don’t want to configure your homepage per office, you can select the opportunities that will be shown to everyone on homepage. Go to My Company > Homepage and select the campaigns that will be seen by everyone.